1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Selection criteria are regularly reviewed and revised based on updates to the community assessment. Staff initiate supports as appropriate. endstream endobj 1176 0 obj <>stream Program Management and Design endobj General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. Collect data in all areas of ERSEA, Family Services and Health for self-assessment. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. The ERSEA Coordinator assures that our program is fully enrolled . Recruitment Flyer: South. endobj This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. So next we go into recruitment, and this section, itreally includes efforts the programs must make to actively recruit the most vulnerable populations, including children who are homeless, children in foster care, and children with disabilities. Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. Selection Process Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. Accessing Community Resources for Parents, Staff Scholarship for Financial Support Policy, Staff Scholarship for Financial Support Procedure, Staff Scholarship for Financial Support Form, Arrowhead Economic Opportunity Agency702 3rd Ave SVirginia MN 55792, Toll Free: 1(800) 662-5711Phone: (218) 749-2912, Hot Beverages and Other Food or Drink for Staff, Enrollment/Selection Criteria for Children with Disabilities, Head Start Kindergarten Transition Procedure, Child Development and Family Specialized Contacts, Head Start Development Screening Procedure, Referral for Special Education Evaluation, Coordination of Disabilities, Health, Education Services, Disability Services Coordination and Collaboration, Implementation and Documentation of IEP/IFSP Services, Services for Parents of Children with Disabilities, Child Guidance/Classroom Management/Conflict Resolution, Communicating Information to Parents Whose Primary Language is Other Than English, Integration of Personal Health/Safety/Wellness, Services for Children and Families Whose Language is Other Than English, Active Supervision - Busing/Transportation, First Aid and Emergency Care List and Emergency Care, Late Pick Up and Early Drop Off at Head Start Sites, Maltreatment of Minors Mandated Reporting Policy, Ensuring the Safety of Food Served at Head Start, Nutrition Education and Meal Planning for Center Base Sites, Nutrition Education and Meal Planning for Home Base Sites, Planning for Children with Food Allergies and Special Diets, Child Mental Health and Social Emotional Well Being, Utilizing Community Mental Health Resources, Securing and Maintaining the Physical Environment, Blood Borne Pathogen Exposure Control Plan, Employee Interview, Hiring, and Selection Procedure, Head Start Site Status and Employment Transfer Options, Participant Record Keeping System/Accessing& Release of Information. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Programs must identify and enroll children and families who are most in need of Head Start services. Directives are about procedures associated to policies. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word Re-Enrollment. RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Head Start/Early Head Start Logo. Analyze, plan and implement enrollment systems. Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. Secretary of Head Start in accordance with Section 645 of the Head Start Act. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. endobj H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? How does your program's selection criteria make sure those most in need of services are prioritized? Family and Community Partnerships IV. Catherine: Absolutely. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. . Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. Catherine: Thank you, I appreciate talking to you. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. Head Start 0 -5 . Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). endstream So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. Training on program performance standards 17 0 obj Session 2a. stream Find a Head Start job near you or anywhere in the U.S. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. Catherine: Absolutely. 6. Please use the navigation menu at the left to view the policy pages. The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . ERSEA: Moving Beyond Implementation. %PDF-1.5 For Early Head Start, except when the child is transitioning to Head Start, a Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. A program's policies and procedures cannot require families Voluntary and Involuntary Withdrawal of Children. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Right. endobj Responsible for training and supporting the on-boarding on new ERSEA Specialists Employee Center File Checklist (10/22) PAT File Review. Expand each section to view the policies, procedures and forms for that subject area. * Take part in the development of policies and procedures, when necessary . Consistent attendance is defined as present or participating for 85% of expected hours, or more. Roseville, MI 48066 586-445-8910. Child Attendance. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. ERSEA POLICIES & PROCEDURES. 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. You may download the software for free, if you do not already have it. Podio directions with links. stream Really to ensure thatprograms know the patterns, and know what their children need. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. Reports To: ERSEA Manager/EHS Director. Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment Elizabeth: That's Subpart A. A different approach is taken for Early Head Start child find. Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator 3. <> 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS Community Partner Letters & Interest Forms. endobj . Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. endobj Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . Elizabeth: And that includes supporting attendance of homeless children. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. the child not to remain in Head Start, such as when there is a change in the child's family . 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. Catherine: and Attendance. <> With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. National Centers: This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. 1 0 obj Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. <> Early Childhood Development and Health Services III. / Tala Q . <> 15 0 obj <>>> ERSEA. ERSEA governs how programs determine eligibility, enroll children, and track attendance. VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Parent/Child Fees. Blackboard Web Community Manager Privacy Policy (Updated). Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great 19 0 obj <> The criteria also include a scoring mechanism for over-income applicants. Head Start Act; Head Start Program Performance Standards; . Develop, maintain, and manage system to track the eligibility, recruitment, selection . As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. Head Start Policy & Regulations. Head Start Family Advocate . Plan and provide training related to enrollment systems, policies and procedures for the department . It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. This policy relates to Head Start Performance Standards 45 CFR . Please use the navigation menu at the left to view the policy pages. <> <> Position. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA.

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